Case Study · HR Tech
Campus Automation Solution
Finding Campus to Final Selection of the Right Talent — a fully digital, end-to-end platform that cut time-to-offer by 70%.
18-Week Engagement
Multi-Role Platform
50+ Campuses
70%
Faster Hiring Cycle
5x
More Campuses Per Recruiter
90%
Reduction in Manual Effort
1200+
Man-Hours Saved / Season
The Project
From Spreadsheets to a Fully Automated Hiring Machine
Industry
HR Tech · Recruitment
Scale
50+ campuses / yr
Users
Recruiters, Candidates, Admins
Engagement
18 weeks, fixed price
Platform
Web + Android + iOS
"Gcube Info delivered a platform that transformed how we run campus hiring. What used to take our team three weeks now happens in under a week — with better data, better decisions, and zero paperwork."
RH
Rachael Hamilton
CEO, Software Solution Company
Product Discovery
UI/UX Design
Web & Mobile Dev
Workflow Automation
HRMS Integration
QA & Performance Testing
Finding Campus to Final Selection of the Right Talent
The Challenge
Three Problems We Had to Solve
01
Fragmented Manual Coordination
Campus recruitment lived across emails, spreadsheets, and phone calls. Recruiters spent more time on logistics than evaluating candidates — with no single view of progress.
02
No Standardised Evaluation
Each campus drive followed a different process. Scoring was subjective and inconsistent, making cross-campus candidate comparison impossible.
03
Slow Offer-to-Joining Pipeline
Even after selection, offer issuance was handled manually via email. Candidates were lost to competitors during the gap between selection and onboarding.
Modules & Features
What We Built
Six interconnected modules covering every stage from pre-drive planning to day-one onboarding.
Campus Planning
Plan and schedule campus visits, drive days, and hiring events across multiple institutions from a single dashboard.
Candidate Registration
Students self-register through a branded portal. Profile data, academic records, and consent documents captured digitally.
Automated Drive Scheduling
Smart scheduling engine assigns candidates to interview slots and technical rounds based on availability and eligibility.
Automated Scoring & Passing
Test results and interview scores captured and scored against configurable pass thresholds. Shortlists generated instantly.
Background Screening
Integrated background verification workflow triggers automatically for shortlisted candidates, tracked within the platform.
Offer & Onboarding Tracker
Issue offer letters, track acceptances, and manage pre-joining formalities — all digital, from selection to day one.
Our Approach
How We Delivered It
Discovery
Recruiter & Campus Workflow Audit
1
Shadowed HR teams across 3 hiring cycles at 8 campuses. Mapped 22 distinct process bottlenecks before writing a single line of code.
Design
Role-Based UX for 4 User Types
2
Separate interfaces for HR admins, field recruiters, campus coordinators, and candidates — each contextually relevant, training time under 2 hours.
Design
Configurable Workflow Engine
3
Rules-based engine allowing HR teams to configure drive formats, eligibility criteria, and scoring rubrics without developer involvement.
Integration
HRMS & Background Check API
4
Integrated with existing HRMS for seamless data sync and plugged into a background verification provider via API.
Launch
Piloted Across 5 Campuses in Week One
5
40 recruiters onboarded, 600 candidates processed, 120 offers issued — zero manual intervention on the first live drive.
The Results
Impact from Day One
Measured across 50+ campus drives in the first hiring season post-launch.
Man-Hours Saved / Season
1,200+
Faster Hiring Cycle
Average time from campus drive to offer letter dropped from 3 weeks to under 6 days.
70%
More Campuses Per Recruiter
Each recruiter now manages 5 simultaneous drives — up from 1. Logistics handled by the platform.
5×
Reduction in Manual Effort
Scheduling, scoring, shortlisting, and offer generation fully automated. 1,200 man-hours reclaimed per season.
90%
Offers on Pilot Day One
120 offer letters generated and sent automatically within 4 hours of the final interview round closing.
120+
Proven Impact
More Case Studies
Most engagements of this scope run 12-20 weeks depending on the number of user roles and integrations, with a working pilot typically deliverable within the first 8 weeks.
Yes — we regularly integrate with major HRMS platforms as well as custom in-house systems via REST APIs, and can build bespoke connectors where no API exists.
Candidate and employee data is encrypted at rest and in transit, access is role-based, and we align with regional data protection requirements from day one of the design.
Flexible Engagements at this scope typically range from $60K-$150K depending on user roles, integrations, and platform coverage. We scope a detailed estimate after discovery.
Yes — every engagement includes a post-launch support plan covering monitoring, bug fixes, and seasonal scaling, with optional retainers for continued feature development.